Secure Data Rooms – How to Securely Share Confidential Documents With Third Parties

Businesses use Secure Data Rooms to secure share confidential documents during transactions. These documents include private information, IP and copyrighted works that can’t be re-created or distributed without the permission of the company. This kind of information is important to your organization, particularly in today’s high-speed business environment. Speed should not be sacrificed in order to protect. When you’re trying to negotiate deals with investors or potential M&A partners or potential targets, using the right tools for sharing documents securely is essential.

It is important to keep in mind that not all virtual data rooms are made to be the same. Although the majority of them employ combination of security features to make sure that only authorized users can view certain documents, you must be aware that they don’t all have the same security levels. This is particularly relevant when it comes to for users to print or browse documents off-line.

We’ve seen that many secure data centers that offer this feature rely on password protection to make sure that only a particular user has access to the document. This level of security isn’t adequate because it fails to address the risk that the user may share login credentials or allow another access to data. Many platforms that permit users to download documents for offline viewing, especially PDFs, have no security features or only provide weak security. Digify’s virtual data room does not rely on passwords or other weak authentication methods to ensure that only authorized users are able to view and print documents from the platform. Instead, our system utilizes advanced data protection methods like encryption multi-factor authentication, multi-factor authentication, and threat detection using real-time monitoring to block access by anyone else.