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Virtual document safe storage is the process of changing physical files into electronic documents that can be used for sharing, storage and accessing. It can reduce the space needed to store physical documents and increase security by locking particular parts of a document to particular users.

Online storage systems can be especially helpful for businesses that deal with large amounts of paperwork. Paper documents are difficult to track and secure without complex security systems or lengthy administrative checkout procedures. They are also more susceptible to being stolen or destroyed in a disaster such as an fire. Electronic documents, on the other hand, are easier to monitor, less likely to be taken away, and much more resistant to destruction.

Egnyte Governance Guide

A virtual document is an Documentum object that is comprised of components files (or children). Component files could be in different formats. The logical order of components is defined by the virtual document author. This ordering can be distinct from the logical ordering of the files within the folder-based grouping system similar to a traditional file-folder structure. If the logical arrangement of components changes, then the entire document must be re-ordered to reflect these changes.

While every business can benefit from an online document storage system, traditionally paper-based companies like law firms and accounting companies can see significant improvements in their productivity by using one. With proper security measures in place the secure online document storage system will help protect your information from hackers and help keep your workflows running smoothly.